Nowadays, companies increasingly rely on remote work, so there should be a secure place to store data where it can be safely preserved. Sometimes new organizations rely on old data backup systems, which can lead to data loss.
Alternatively, they may not have a proper backup plan, resulting in inadequate data recovery. In this article, we will explore the common challenges in data recovery and whether there are solutions or if permanent data loss occurs. However, first, we will look at the common reasons that can lead to data loss.
Common Challenges in the Data Recovery
Dealing with Complex Data Management
Modern organizations, particularly large ones, do not store data in one place; instead, they distribute it across different locations (local computers, servers, & cloud storage). Each location where data is stored has its own requirements & protocols. When a technician tries to recover data, they must search through all these different storage locations, which creates many complexities.
Let’s try to understand this with the example of an organization. For example, in one organization, employee information is stored on office computers, customer information is stored in cloud-based databases, & financial information is stored on secure servers.
Now, when there is a data loss issue, the technician first needs to understand the interconnections between these storage systems—how they relate to one another. If the backup systems and file formats are different, it can lead to significant issues in restoring the data, and often this process does not work seamlessly every time.
Growing Data Volumes
Modern companies generate a large amount of data. In 2024, a company generated as much data in a single day as it used to generate in a month over the past five years. This sudden increase in data poses a challenge for them.
When it comes to recovering large amounts of data, it takes more time, and since recovering more data requires more space, the costs also go up.
The process of retrieving particular files within vast data reservoirs is nothing short of finding a needle in a haystack. Recovery teams have to ensure also that all data is recovered; the task grows increasingly difficult with every increase in data volume. Companies are spending money on faster backup systems and better ways to organize their information, but managing the ever-increasing data proves to be the ongoing challenge.
Security & Privacy During Recover
The data recovery process is performed with security protocols in mind. In many countries, laws and regulations are different now, and the government takes care to ensure that people’s operations are protected. During the recovery process, a technician faces two challenges: maintaining data security and performing the recovery process simultaneously.
Recovery teams have to use strong encryption throughout the process and keep detailed access logs. They must make sure that access to recovered data is limited only to authorized personnel, even in emergency situations.
It becomes difficult when working with international companies, which have to meet with various privacy laws of different countries. Security measures need to be continuously updated to safeguard against new threats that could compromise data during the recovery process.
Technical Challenges in Modern Systems
These days, companies are using new technologies, which have made the data recovery process difficult. For data storage, either cloud-based systems or virtual systems are being used. Granular Recovery Technology is very helpful for technicians, especially when dealing with large email systems or database servers, as this tool assists the recovery team in backing up files and emails without needing to restore everything.
The recovery team should know how to deal with different types of storage devices. They also need to understand how to fix encrypted files and damaged data according to different computers. GRT software greatly aids them in recovering a large number of emails and databases because it does not store all data at once but rather one by one.
Dealing with virtual systems is the most challenging because, in this case, their data also has to be recovered, and the virtual machines need to be checked. Modern computer systems have many interconnected parts, so repairing one component necessitates knowing how the others function.
Protection against Ransomware
Ransomware is now regarded as one of the most significant threats to data. The attacks are continuously getting more advanced and complex, targeting not only primary but also backup systems. Which makes recovery more challenging, especially because teams need to make sure that they are dealing with clean, uninfected backup copies.
Recovering from ransomware requires a whole-of-organisation approach. The organizations also need some secure and isolated backup copies unavailable to the attackers. An organization’s recovery teams must scan carefully all of its systems for hidden malware before starting restoration.
Companies are now quite maintaining air-gapped backups, meaning they are completely disconnected from any network. The recovery process often includes rebuilding systems from scratch so there is no malicious code left behind.
Common Reason Of Data Loss
Hardware Failure
It’s a common reason for data loss. In this, an important part of the computer, like the hard drive, stops working without any warning signs, leading to data loss. According to recent studies, it is the main reason for 40% of data loss. A hard drive lasts for 3-5 years, after which it is recommended to change it.
Human Error
Human error caused by accidental file deletion and overwriting of crucial files leads to many problems. According to research findings, data loss in 2024 stems from human errors to the extent of 30%. Laptop spills and inadvertent drive formats are two of the most basic mistakes that lead to data loss.
Ransomware Attacks
Organizations should choose software very carefully for data storage. Some software demands money for regaining access to your data. These are also known as ransomware attacks. Small companies are often the primary targets, and later, they end up paying a significant amount of money to regain access to their data.
Power Outages
Surprise power failures can destroy computer files and corrupt open files. The American power system experiences more than 3,000 outages annually. When computers halt without closing files properly, vital information may not be retrievable.
Liquid Damage
Laptop and computer spills are extremely common and can rapidly destroy storage devices. Water damage accounts for 20% of all physical damage to computers. Even the smallest spills can create short circuits that immediately cause data loss.
Software Corruption
Someday software may freeze or crash and cannot be opened again to retrieve the saved files. Statistical results show that as much as 25% data is lost because of poor working software. Software updates from time to time can avoid such circumstances.
Virus and Malware
Malicious computer programs can destroy your files or damage them. A study found that there is a malware attack every 39 seconds. Malware costs $100,000 on average for small businesses.
Computer Theft
Lost laptops & devices mean lost access to every file they have stored. More than 1.5 million people lose their laptops every year. Without proper backups, stolen devices can mean permanent loss of important information.
Final words
As companies advance more and more, backing up lost data is becoming a challenging task. But if companies store data correctly, they won’t have to face this issue. And if such an issue arises, it’s always best to hire a professional technician team. This way, you won’t face common challenges in data recovery.