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Worker or potential worker database is a mining area filled with gold, diamond and other precious metals, in other words, a database containing the candidate’s information is very essential for any organization. Recruiting is every modern organization’s top priority and an essential operation for the longevity of the organization.

The most common method to handle this large chunk of data is ATS. Traditional ATS softwares work like a system of record. However, modern recruiting softwares combine system of record with best in class CRM technology to built a recruiting toolset.

We will enlighten you on how to manage your candidate’s database fruitfully. Although these steps might look nothing but some simple tips, these little steps can easily transform your database effectively.

1.Recruiting CRM.

CRM ( customer relationship management) is the most preferred and suitable system for managing an employee database. In today’s corporate world, it is used by almost all of the top level companies.

Here is a small overview of its functionality, it maintains a record of all interactions between the company and potential employees. Recruiting CRM like Recruiterflow uses advanced technology to track each and every detail in an organized manner.

  1. Start sourcing your preferred talent

The results of talent wars are out. Talent won. Recruiting is not a candidate driven market. Applicant tracking systems built as a system of record are ill equipped to help you win talent wars. A great recruiting CRM can eliminate all the manual data entry for you. This is the reason why we like Recruiterflow – with it’s Robin chrome extension, it makes sourcing candidates a breeze.

  1. Maintaining a filtering mechanism.

Overtime, organizations accumulate tonnes of employee data which all gets cluttered. It increases the importance of maintaining a proper mechanism for separating the data into different categories.

Moreover, maintaining a proper mechanism for filtering the data also helps make the system robust and efficient.

4.Database clean-up.

The database can sometimes become cluttered, and outdated. Just like our residences. When they accumulate dust and become dirty, we hire cleaning-services to get our homes in proper shape before any festival arrives.

Similarly, we need our “professional” homes, i.e., our database to be cleaned up before the start of every fiscal year. This regular work might be tedious, but it can keep your database up-to-date and make your life a lot easier by improving your hiring choices.

  1. Select the adequate skills.

When managing candidate database it is necessary to avoid keywords, rather add the required various sets of skills.

By adding the required skill sets, you would be able to prevent complex search algorithms from going through your database. If the candidate does not match, they will be automatically get segregated, and you will be able to select from a shortlist provided by your recruiting team in accordance with your requirement.

This way you can create sections in your database to help you procure data as per the current requirement. Also, doing this will help you to keep the rest on hold for probable use in the future.

  1. Keeping track of every record.

We are living in a world of social media. Social media can be used to influence you recruiting decisions.

It is easy to find a suitable candidate by the checking out their profiles on various social media platforms. Professional social media profiles like on Linkedin, you can find out more about the past projects, and works of the candidate. Your team must keep track of all details of social media accounts of candidates to make a better choice.

  1. Manage your team.

One more important way of getting the most out of your CRM system is to manage your recruiting team efficiently. The software can work as well as the people helming over its work.

You need to supervise your hiring team and help them work in accordance to your requirements.

Plan effectively and create a layout which involves the future plans of the companies. It helps the team to anticipate when the company might have a vacancy to fill up.

Proper planning can always help you achieve your desired goals.

  1. Avoid fake profiles

The biggest problem faced by any database system managing recruitment details is the risk of fake data present in the system.

These elements make the whole database cluttered and problematic. It is essential to keep an eye on the relevance of data to avoid your time from getting wasted.

These simple hacks make your database a lot cleaner and easier to manage and help you get the right people for your job.