The best business tools reduce redundancy and cut repetitive tasks. They also speed up performance by streamlining business operations. Even team members as assets are essential resources to your business.
One must-have tool in your is virtual assistants. A virtual assistant can help your business scale and grow tremendously even in the early stages. Here are some benefits of hiring a VA.
A standard workplace or office full of busy staff doesn’t necessarily result in a greater output. Most days, there’s probably not enough work to maximize everyone’s potential. This may happen due to overstaffing or fluctuating workflows.
Millennial employees cost the global economy $30.5 billion due to multitasking habits. Multitasking, office stress, and disruptions usually hinder optimal workplace productivity. Stress from personal life is also a significant cause of low workplace productivity.
Outsourcing work to virtual assistants is an effective way of ensuring optimal productivity. VA’s aren’t full-time employees, so you assign them tasks only when your workflow allows it. You only pay them for deliverables that support your business growth goals.
Reduce Your Workload
As a business owner, you want to pay the most attention to the most productive tasks. Unfortunately, a jam-packed schedule may hold you back.
Mundane or repetitive tasks can consume a lot of your time and make you less productive. Your workflow may also increase as your company grows. You don’t have to wait until your work-life balance becomes out of balance before you hire a virtual assistant.
VAs can be handy business tools when you need any of the following services:
- Web Research
- Manage your Calendar
- Customer service
- Managing your inbox and answering emails
- Time-consuming administrative tasks like appointment setting, phone call management, or confirming reservations
- Social media update and management
- Data entry
A VA helping you manage some tasks relieves you of your workload and allows you to focus better on growth.
Save Business and Operational Costs
Making new full-time employees adjust to your workplace can also be an extra cost. A VA comes fully trained and ready to take on your next project, saving money and time.
Adding a VA to your business tools is a cost-saving decision in many ways. A VA works on a part-time basis, unlike a full-time employee. You don’t pay them a full-time salary and benefits but hourly payments when you need them.
Virtual assistants can save you some capital expenditure. VAs work remotely with their equipment, internet, office and needed business tools. You can save on many office expenses and equipment purchases when you hire them.
Stay Consistent and Grow Your Online Presence
Consistency is necessary for success in any growth aspect of your business. Be it in marketing or customer service, inconsistency can irritate or confuse customers.
VAs are reliable when you want to maintain consistent service or build your online presence. Outsourcing work to VAs ensures that your tasks are complete in time. This helps keep satisfactory customer service.
Many brands struggle with marketing, especially on social media and the internet. Content creation and updating of various platforms is a challenge for most businesses. VAs can create high-quality content and set content calendars for regular posts.
Access Planning Help
Owning a business can often mean you’re always on the go with no time to create proper schedules. As a result, some tasks can skip your attention or you may overbook yourself. You may find yourself with too many clients to handle or some tasks overlapping.
Virtual assistants help you manage tasks effectively by providing scheduling and planning help. They can take client phone calls on your behalf and manage minor situations.
Virtual assistants can book you for meetings to ensure your schedule runs smoothly. They can handle and read emails as well as manage your calendar. They can set up meeting reminders, create prioritization lists and keep you up to date.
Improve Work-Life Balance
As an entrepreneur, there’s a big chance you struggle to maintain a work-life balance. For example, you may work long hours and spend the weekend in your office. As a result, you can lack time for self-care or your loved ones.
Overworking or lack of a work-life balance has some adverse health effects in the short and long run. You can become stressed, tired and unproductive. Studies show that lack of a work-life balance has a significant effect on mental health.
Virtual assistants can be the key to maintaining a work-life balance. VAs are business tools that can manage your tasks and allow you to take a day off, go out or travel. The beauty of hiring them is that your work continues regardless of your destination.
Ease of Finding Affordable Top Talent to Support Your Business
Talent shortages can be a roadblock at any stage of growing a business. In fact, 33% of business owners struggle to fill open roles. Of these, 50% say not finding the right talents impacts their ability to meet client’s needs.
One way to overcome this problem is to hire virtual assistants. Hiring a VA is an online process that opens up your business to global talent. You can find skilled VAs for a range of tasks and assignments at the click of a button.
24/7 Customer Support
Having 24/7 customer service is nowadays necessary to stay competitive. With e-commerce and live chats, most customers expect 24-hour service and support.
Businesses following the traditional model of operations struggle to survive the competition. The problem is you can’t handle 24-hour service by yourself. Apart from chatbots, you need a team of VAs to pick calls and address various customer issues.
By outsourcing customer service work to VAs, you can be sure of happy customers. VAs can work at different hours around the clock and provide professional attention to your customers.
Virtual Assistants Are Great Business Tools for Your Company to Leverage
Adding VAs to your set of business tools is an underrated tip to scaling operations at a low cost. If you can’t hire full-time employees then VAs can help you manage everyday tasks. VAs can also help with other operations to help your business thrive.
For more advice on business tools and growth, check out the rest of our blog.