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Sunday, September 24, 2023

5 best ways to track employee time and attendance


Tracking employee time and attendance is incredibly important. Failing to do so can lead to many different issues that can affect your business negatively, especially in the long run. With that in mind, we believe every business owner should consider implementing a tracking system to boost their daily operations as much as possible.

Now, all of this is easier said than done. If you’re not familiar with the different ways and technologies used for attendance tracking, we’re here to help.

In this article, we’ll review some of the best ways to track employee time and attendance, so keep on reading to find out more about it!

Using timesheets

Even though timesheets are considered outdated by certain business professionals, they can still be a viable option for employee time tracking. This technique can only be applied to small businesses, as reviewing timesheets is a manual task that can get quite overwhelming the more employees you have.

Now, you can fill these timesheets yourself or you can ask your employees to do it for you. No matter which way you decide to go about it, it’s bound to be a bit time-consuming, though.

Still, if you’re working on a tight budget and want to save some money, timesheets can be a great solution to your attendance tracking needs.

Screen capture software

Screen capturing software is exactly what you’d expect it to be: it’s software that prompts screen captures at random intervals to track employee time. It’s mostly used for remote workers, but it can work as a decent office solution as well.

The only downside to it is that it still requires a lot of manual labor to be utilized properly. You’ll need to analyze these captures to give yourself a clear picture of your employees’ work schedules. If that seems too overbearing for you, then perhaps you should consider implementing an employee attendance tracker instead.

Employee attendance tracking software

Employee attendance tracking software is one of the best time-tracking solutions available right now. These systems are equipped with a wide range of features that can be integrated with your HR and payroll software to meet all of your business needs.

While an employee attendance tracker would be a bit pricier than timesheets or screen capture software, it’s certainly an investment worth considering. Once your business starts growing, you’ll need to automate as many of your daily tasks as possible. An employee attendance tracker is certainly a good place to start.

Fingerprint technology

If security is your highest priority, one of the ways you can track your employees’ attendance is via fingerprint (or even retina) technology. It prevents the employees from clocking in for someone else (buddy punching), but it’s also extremely expensive.

If you’re a small business owner, then you probably can’t afford this technology. Even if you could, that doesn’t mean it’s a good idea. There are many cheaper options out there that can satisfy your business needs the same way this technology would.

GPS tracking software

Last but not least, GPS tracking software is another useful way you can track your employees’ time and attendance. It’s mainly used to track mobile workers (such as truck drivers for example) and for fleet management purposes. It’s not the best option for every business out there, but it can certainly be of use in certain types of industries.

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