A functioning office is like a machine—it requires a number of different parts to work in conjunction with one another. When one of those starts to have problems, the whole office system can break down.
While all parts of the office system are important, your digital copier may be one of the most important ones. Because of that, it’s essential to get one that never disappoints.
However, with so many on the market, choosing the right copier can be a challenge. So how can you go about finding the perfect one?
Keep reading to learn about how to choose the right digital copier for your business.
Be Clear on the Type of Copies You Need
You should have a clear idea of what sort of copies you’ll need your copier to make. In most cases, this will come down to ink colors.
Certain printers have multiple cartridges that support printing in color, while others only come with two: black and white. While you may prefer colored copies over black and white, remember that ink costs will be more expensive, as will the cost of the copier.
Make sure to weigh the pros and cons of each option. You don’t want to waste money, but you do want to make sure that your copier does what you need it to do.
Decide on a Speed
How many employees will use the office copier? Will it be hundreds of people, or only two or three? Having an idea of your speed needs can also help you decide on the right one.
If you have a smaller office or lower speed needs, a regular copier should be fine. This will allow you to print out a few dozen copies a minute.
On the other hand, the fastest copiers can shoot out 100 or more copies a minute. For some businesses, this may be a necessity.
Regardless of what model you end up going with, make sure to read copier reviews beforehand.
Consider Different Paper Sizes
Aside from the speed and type of copies, you’ll also want to consider what size paper you’ll need.
The most basic copiers only support standard-sized paper, which is 8.5 x 11 inches. They might also support legal, which is 8.5 x 14. These options should be fine for the majority of standard offices.
However, if you know that you’ll need larger sizes of paper, make sure to get a copier that supports them. Some copiers allow you the flexibility to print with custom-paper sizes.
Again, having these more advanced options will also make the copiers more expensive.
Choose a Digital Copier That Covers All Your Needs
An office is only as effective as the people that work there and the tools they use. Make sure that you choose a digital copier that provides your employees with everything they need to work as effectively as possible.
Do you now have a better idea of how to get the perfect digital copier for your business? If you do, remember to check out some of our other posts for more business-related guides and tips.